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Field Office Program Specialist, Papio-Missouri River NRD, Dakota City

Field Office Program Specialist, Papio-Missouri River NRD, Dakota City

Posted Date: 
05/07/2021
The Papio-Missouri River Natural Resources District has an opening for a
Field Office Program Specialist, full-time position, located at the Dakota City office.
Individual will perform technical, administrative, and contract management duties to
carryout projects and programs of the P-MRNRD and Natural Resources
Conservation Service. Successful candidate should have an Associate Degree or
high school diploma with 3-years of secretarial skills and be computer literate with
knowledge of Microsoft Office; a background in farming/agriculture with some
experience in ArcGIS is preferred. Starting salary is $17.93-$22.41/hour with
benefits.
 
For position requirements and application forms go to www.papionrd.org or
contact Tracy Thompson at 402-444-6222. Return completed applications in
person, via US Postal Service at the Omaha office, 8901 S. 154th Street, Omaha, NE
68138; fax (402-895-6543); or email to tthompson [at] papionrd.org Close out date
for application is 4:00 p.m., Friday, May 21, 2021.
Drug, alcohol testing, and background investigation for anyone selected for
this position is required. The District is an EEO/Vet/Disabled Employer.
 
POSITION DEFINITION/CLASSIFICATION - SALARY GRADE 4: Full Time/Hourly
NORMAL WORK SCHEDULE: Monday through Friday; 8:00 a.m. to 12:00 p.m. -- 1:00 p.m.
to 4:30 p.m. with two 15 minutes breaks or equivalent. A modified work schedule may apply if approved by the Supervisor and General Manager.
OFFICE LOCATION: USDA Service Center- All Locations
SUPERVISOR: Land and Water Programs Coordinator
DESCRIPTION: Performs technical, administrative and contract management duties associated
with carrying out the projects and programs of the Papio-Missouri River Natural Resources District
(P-MRNRD) and the Natural Resources Conservation Service (NRCS). Extensive knowledge of
office procedures and proficient computer skills are required.
 
SPECIFIC RESPONSIBILITIES:
1. Provides administrative, clerical, and technical support to P-MRNRD and NRCS field office
staff. Receives incoming telephone calls and visitors and refers customers to respective
agency or independently handles requests to NRCS or P-MRNRD projects and programs.
2. Assists landowners with completion of Conservation Assistance Program (CAP)
applications, approvals, and payments. Maintains field office CAP application, approvals,
and payment budgetary tracking spreadsheets. Maintains Tree Program, Well Abandonment
Program, Wildlife Habitat Incentive Program (W.H.I.P.) and Special Watershed projects
(grant 319 funding). Prepares approvals and correspondence with landowners and PMRNRD
for cost-share payment estimates and final payment calculation when project is
completed.
3. Assists landowners and Field Representatives with all aspects of Tree Planting Program,
including completion of tree order forms, payments, cost share approval and year end
tracking through the Conservation Tree Program.
4. Assists landowners with enrollment in the Well Abandonment Program including
application process and site maps. Verifying abandonment of wells through Nebraska
Department of Natural Resources and then processes payment requests for P-MRNRD.
5. Promotes P-MRNRD programs and events through print, radio, digital and social media
resources, presentations for schools and community groups, coordination of booth/table at
regional events.
6. Review requests for HEL/Wetland determination, ascertain type of request and upload to
District tracking register to complete request. Independently completes HEL
determinations as needed.
7. Maintains P-MRNRD and NRCS program/contract files, land/tract files, general
administration files and personally identifiable information following federal and state
policy guidelines.
8. Processes USDA Farm Service Agency Requests for farm reconstitutions. Revises,
updates, and documents NRCS land tract numbers and files to reflect farm reconstitutions.
9. Monitor’s office supplies and postage and utilizes federal GSA system/vendors to order
supplies as needed. Obtains bids when required by federal procurement guidelines.
Prepares federal procurement requests, obtains approvals, and submits to NRCS state office
for payment.
10. Must be willing to learn and utilize federal software programs and applications as needed or
required by supervisor - including, but not limited to, ARC/GIS mapping program, Protracts
application/contract management system, Customer Service Toolkit/CART, and HEL tool.
11. Must be willing to learn and follow federal guidelines, policies and procedures relating to
information security, procurement, confidentiality, vehicle and asset management, file
organization and record retention.
12. May be required to assist with emergency operations work in accordance with emergency
operations program.
 
WORK REQUIREMENTS:
Education and Experience:
1. Must have an associate degree OR a high school diploma with a minimum of three (3) years.
of secretarial or office management experience.
2. Must be proficient with Microsoft Office software programs and ability to use copier/printer,
and other office equipment.
3. Must have the ability to exercise good judgment and work independently. Attention to detail
and good decision-making skills are also required.
4. Knowledge of agriculture and farming preferred.
Physical:
1. Pre-employment medical exam required (including drug testing).
2. Must have good or adjusted good eyesight for detailed work.
3. Must have use of arms and hands.
4. Must be able to lift a minimum of twenty (20) pounds.
5. Must have stable ability to react to pressure situations.
Special Condition:
The individual is administratively responsible to the District. The District will be responsible
for conditions of employment, separation, promotion, and job assignments, fixing the range of duties
and hours of work, range of pay and allowances, salary payment, employee grievances and other
similar items associated with an employer-employee relationship.
 
DIMENSIONS:
1. 60% of time directed towards administration of programs.
2. 20% of time directed towards reception and general office duties.
3. 10% of time directed towards support of staff.
4. 10% of time directed toward education/outreach for District programs and events.