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Secretary - Little Blue NRD

Secretary - Little Blue NRD

Posted Date: 
07/02/2018

EMPLOYEE CLASSIFICATION:         Non-Exempt

BASIC WORK WEEK                      40 hours (8:00 AM – 4:30 PM with ½ hour lunch)

SUPERVISOR:                                GENERAL MANAGER

DATE:                                                 July 1, 2018

 

POSITION SUMMARY:    The District Secretary is a full-time position with the District and works out of the Davenport office.  This employee will be directly responsible to the General Manger in carrying out normal secretarial functions.  The District Secretary will work independently but coordinate all office activities with the District's Administrative Secretary.  In addition, certain other duties may be assigned at the discretion of the General Manager. 

Specific Responsibilities:      

Office's receptionist duties, including customer service, answering questions and referring phone calls, and handling material requests, and mail distribution.

Word processing including: preparing correspondence, typing reports, preparing office documents, forms and contracts.

Prepare receipts for district cash sales and deposits.  Serve as a checks and balances officer for financial activities by reviewing financial documents, deposit slips, etc.

Serve as a “back-up” secretary for district bookkeeping activities and as such, be familiar with programs and processes necessary to the preparation of monthly treasurer reports of income, disbursements and investment information for review by management and the board of directors.

Assist in the maintenance of district files and records.

Maintain mailing lists for group mailings, district projects and district contacts. 

Assemble and prepare items for mass mailings.

Develop and maintain records of the district's rural water projects.  Such activities will include: maintenance of the customer mailing list, correspondence, reports and newsletters, preparation of easements and water user agreements, billings and other records as needed.

DISTSEC

Maintain new groundwater well registration filings, well registrations, water quality records and other documents for the Groundwater Department.

Make water sample mailing to customers and conduct in-house water sample analysis as needed.

Other duties as assigned.

 

KNOWLEDGE AND PERSONAL SKILLS:    Individual skills considered important for this position include, but not be limited to:

A pleasant personality, good phone etiquette, ability to work professionally and maintain positive relations with the Board, staff, the public, and other agency or organizational personnel.  A team player.

Ability to read, skills in hearing, listening, speech, and conveying thoughts accurately, good skills in spelling, grammar and language usage are required to communicate effectively in oral and written communications.

Good organizational skills, proficiency and accuracy in record keeping and filing, both for hard files and computer files. 

General understanding of accounting principals and procedures, precision and accuracy in bookkeeping activities.

Have experience and proficiency necessary for effective and efficient use of computers and computer software.   Ability to operate other office equipment.

A self-starter with ability and desire to help bring about actual accomplishments quickly, effectively and efficiently. 

ELIGIBILITY DETERMINATION - Education:  The educational requirement to qualify for this position is a high school graduate, however a degree from an accredited college or university with emphasis in secretarial services, bookkeeping, or office management would be desirable.  

Experience:    At least two years of satisfactory employment with an agency or organization, where secretarial duties are experienced, is desirable.   Computer operation and some bookkeeping experience is a requirement.  An agricultural background, although not a requirement, would be very beneficial.

Any combination of education, experience, and personal characteristics may be considered by management in determining eligibility for this position.