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Middle Niobrara NRD Administrative Assistant

Middle Niobrara NRD Administrative Assistant

Posted Date: 
09/18/2017

The Middle Niobrara NRD is accepting applications for the position of Administrative Assistant.  Responsibilities include carrying out the daily bookkeeping, secretarial, financial, and reception activities of the Valentine office.  Duties include administration of the Districts programs and requires a working knowledge of all NRD operations.  This position is expected to work and communicate with the public on a daily basis and to work with federal, state, and local governmental agencies.  This position requires professionalism, computer skills, record keeping, organizational skills, accountability, and excellent human relations skills.  Experience with Quick books and payroll accounting software is required.  This position will be filled as a full time non-exempt position.  An Associates or BS degree and (1+ years) professional work experience in a related field of administration is required.  The district provides benefits.  Application deadline is October 11, 2017.  Position will be open until filled.  Anyone interested should send a letter of interest and a resume including contact information for current and former employers along with three professional references to MNNRD, 303 East Hwy 20, Valentine, NE 69201 or call (402)  376-3241.  For a full job description please view at www.mnnrd.org or www.nrdnet.org.

Middle Niobrara Natural Resources District

Job Description

Administrative Assistant

 

Position Classification/Labor Code:  Full time/Administrative – Non-Exempt located at the Middle Niobrara NRD office at 303 East Hwy 20, Valentine, NE 69201

 

Introduction:  The Administrative Assistant will work under the general supervision of the General Manager with emphasis on administration of the districts programs and will require a working knowledge of all NRD operations.  This work will include bookkeeping, payroll, secretarial, financial, and reception activities of the office.  This position is expected to work with and communicate tactfully with the public daily and to work with federal, state, and local governmental agencies. 

 

This position requires professionalism, computer skills, record keeping, bookkeeping, organizational skills, accountability, and excellent human relations skills.  This position will also work closely with other NRD staff members and directors.  Proficiency with Quick books accounting software with Payroll is required.

 

Work Schedule:

 

Principal Duties and Responsibilities:  Work with farmers, ranchers, governmental personnel, NRD staff and directors to carry out the administration needs of the district.  Work will consist of, but not limited to the following:

 

1.  Interaction with the public in person and over the phone, fax and email.  Provide assistance to NRD customers and direct them to proper staff personnel as needed.

 

2.   Administration of the Nebraska Soil and Water Conservation Program (NSWCP) including: taking applications, keeping program ledgers, working with cooperators, local Natural Resources Service personnel, and the Department of Natural Resources Commission.

 

3.  Responsible for all NRD bookkeeping activities and seeing that they are done in an accurate and timely basis.  This will include, but not limited to: District financial records, accounts receivable, accounts payable, payroll, yearly audit, workers compensation audit, and all banking functions.  Assist the General Manager, Assistant/Office Manager, Program Supervisors, and staff with short and long range planning and budgeting.  Assist with the NRBA account activity.

 

4.  Maintaining the districts filing system.  Documents will be filed on a timely basis and updating the districts files periodically will be required.

 

5.  Responsible for the NRD’s computer operations and requires knowledge of the computer, programs, data storage, program development, and hardware maintenance.

 

6.  Responsible for preparing reports, emailing, delegated typing and all other duties as assigned.

 

7.  District mail: screening, date stamping, and distributing incoming mail, purchasing postage, properly addressing and sending outgoing mail.

 

8.  Responsible for taking minutes of monthly board meetings, special board meetings, and preparing the minutes in accordance with state statute.  Duties will include, but not limited to: preparing board meeting agendas, board packets, treasurer’s report and disseminating that information to the appropriate person, committee, or agencies.

 

9.  Assistance in the upkeep of the districts office equipment and supplies, including: performing any maintenance and contracting maintenance as necessary, participating in the purchase of new office equipment, and purchase and maintenance of district office supplies.

 

10.  Attendance at NRD and NARD functions and events and possibly help with other public informational topics as needed.  Assist with Information and Education activities within the district to include: NVOEP, website maintenance, and other venues as needed.

 

11.  Assist with grant reporting for local, state, and federal funding.

 

12.  Assist customers with district operations to include: drill rental, gopher bait sales, gopher machine rental, tree orders and distribution, dripline inventory and sales, wood chip sales, weed barrier and supplies, and other sales and scheduling.

 

13.  Carry out other tasks assigned by the General Manager and Board of Directors as deemed necessary for daily operations of the district.